Centralized access control with remote Management GOBRIGHT

with barcode readerwith administration softwarefor office

Overview
Whether you have a busy reception area or an unmanned lobby, GoBright Visitor Registration streamlines guest check-in and provides a clear digital record of visitors.

Visitor Registration System
Invite guests via Microsoft Outlook, Microsoft Teams, the GoBright Portal or the GoBright mobile app. Configure display templates and notification emails to match corporate branding. Visitor details are stored in the online portal and the meeting host is notified automatically upon arrival.

Key benefits

• Add directions, safety instructions or a health check to invitations
• Maintain an accurate list of people on site for emergency procedures
• Pre-set preferred language to improve guest experience
• Speed up reception throughput and reduce queues
• Shorten waiting times for visitors
• Reduce manual tasks for reception staff
• Enable a fully paperless check-in workflow
• GDPR compliant (data handling designed to meet GDPR requirements)

Features

• Pre-registration: Invite guests from the Portal or Outlook Plugin when booking a meeting. Guests receive an invitation with a pre-registration QR code for fast check-in; details are stored in the online portal and the host receives an automatic arrival notification.
• Self-registration: Uninvited visitors can register on-site via the on-screen workflow: enter name and email, search for the host; the host is notified on guest arrival.
• Badge printing (optional): Optional badge printing improves visitor identification. Print badges with custom layout, logo, colours, visitor name and QR code. Badge printing can include a personalised photo.
• Integrations: Works with Outlook, Microsoft Teams, the GoBright Portal and the GoBright mobile app for invitations and notifications.

About GoBright
GoBright develops Smart Workplace Solutions (Room Booking, Desk Booking, Visitor Management and Digital Signage) that provide transparency and data-based insights for office environments. Their solutions connect employees, users and facility managers with user-friendly software to support flexible working and space optimisation.

Technical specifications

• Commercial name: GoBright Visitor Registration
• Invitations: Microsoft Outlook, Microsoft Teams, GoBright Portal, GoBright mobile app
• Pre-registration via QR codes included
• On-site self-registration workflow (name, email, host lookup)
• Host notifications on guest arrival (automatic)
• Optional badge printing with custom layout, logo, colours, QR code and photo support
• Paperless operation
• Multi-language support (preferred language can be preset)
• Visitor data stored in the GoBright online portal
• Designed to be GDPR compliant